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Dallas | Legal Staffing Agency

Legal Executive Assistant (Corporate) (DFM #321)

Job Type: Legal Secretary
Location: Dallas, TX
Company: Confidential
Salary: $80,000-$100,000 DOE

Job Description:

A leading, global law firm, is seeking a Legal Executive Assistant (Corporate) who will be responsible for working with their assigned partners and Of Counsels to coordinate daily activities and provide the highest level of administrative support and practice coordination, for their Dallas office.

The Legal Executive Assistant (Corporate) will support a group of partners and Of Counsels as part of a team-based support structure within their Legal Administrative Services Department.  This role reports to the Director of Administration, taking daily direction from their assigned partners.

Duties & Responsibilities:

  • Providing executive support as part of a team of Legal Executive Assistants to a group of partners and Of Counsels within the transactional practice group.
  • Collaborating closely with assigned partners to effectively manage day-to-day coordination of the partner’s respective practices.
  • Managing a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, entering time, editing documents, furnishing information, responding to routing correspondence, assisting with technical support, processing expense reports, and answering telephone calls.
  • Managing client onboarding, billing, and relationship management activities
  • Organizing complex domestic/international travel arrangements, with detailed itineraries both personal and professional.  Coordinate flights, hotel accommodations, car service, visas, dining reservations, etc.
  • Providing back-up support to peers and liaising with other firm departments and key stakeholders to complete tasks effectively and efficiently.

Qualifications:

  • Attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
  • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands with minimal supervision.
  • Exceptional verbal and written communication and people skills, with the abililty to collaborate effectively.
  • Collaboration and facilitation skills to work with various departments and facilitate their ability to work with each other.
  • High level of integrity and discretion in handling confidential information.
  • Ability to work overtime as necessary.
  • Bachelor’s degree preferred.
  • 10+ years corporate experience supporting partners and associates, in a law firm environment.
  • Highly skilled in Microsoft Office Suite and ability to learn and utilize industry specific computer applications.
  • Experience in Adobe, Workshare Compare, Best Authority and Litera Forte preferred.

Compensation & Benefits:

The firm provides an excellent benefit package to include parking, 401(k), paid overtime, performance based bonuses, etc. in beautiful offices in Dallas! Salary $80,000-$100,000 DOE!

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